Software for Cannabis Social Clubs
HerbTrack supports founding and running your club: members, cultivation batches, inventory, handouts, contributions and documentation. Explore these work areas and their features. The interactive demo shows a selection: admissions, member overviews and CSV import with sample data.
- Servers in Germany
- Amounts checked automatically
- Authority report included
- Permission checks for management access
What is CSC software?
CSC software supports cultivation association administration: member data, cultivation, stock and documented distributions. HerbTrack checks recorded quantities and eligibility during booking and compiles annual report data. Complete entries and review of the documents remain the club’s responsibility.
One admission. Two perspectives.
Open an application, decide as the board, then explore the club area as a member. Both views belong to the same example.
Fictional records · no sign-in · no uploads · no messages or changes to real associations.
From applicant to club member
Starting point: a managed example club with 16 memberships and three open applications. Follow Alex from application to the club area.
- Members
- 16 / 500
- Available places
- 484
- Paused
- 1
- Open applications
- 3
- 1Review application
- 2Confirm admission
- 3Explore the member area
You as the board
CSC Grünwerk Berlin e.V.Waiting list · 3 open applications
Alex would like to join. Open the application and see what admission changes for both sides.
Alex as a member
Alex Beispiel · Example viewMy membership
CSC Grünwerk Berlin e.V.
RequestedYour application is with the club. You do not yet have an active membership or a member number.
Both views show the same example before and after the decision. This is a simplified representation; no messages are sent and no real accounts are changed.
What happens when the club is already full?
Separate comparison: 499 active memberships and one paused membership fill all 500 places. Another application is pending. Your admission example above stays unchanged.
Compare CSC software: what should your demo show?
Scroll the table sideways, or focus it and use the arrow keys.
| Capability | HerbTrack | Question for your software demo |
|---|---|---|
| Amount check at dispensing | Automatically stops at 25 g a day and 50 g a month — stricter for under-21s | What happens when a limit is exceeded? Ask to see daily and monthly limits and an age-group change using test data. |
| Age & ID check | Required before every handout, including an age check at the counter | Which checks are required before a distribution? Who can perform them and how is the result recorded? |
| Annual report for the authority | Compiled from your data at the click of a button — the basis for your report to the state authority | Which data does the export contain? Open a sample file and establish who checks completeness and submits the report. |
| Traceability | Trace recorded batches, stock movements and distributions | Can you trace a batch from cultivation through stock receipt to distribution? How are corrections recorded? |
| Contributions & tax | Bill contributions, with an export for your tax advisor (DATEV) | Does your contribution model fit? Review due dates, outstanding contributions and a sample file with your accountant. |
| Data access & processing | Management access is subject to permission checks | Who processes which data and where? Review the data processing agreement, subprocessors, access permissions and deletion options. |
| Cost | Free up to 50 active and paused memberships combined, then a flat €199/month | What will your club pay now and as it grows? Check setup, contract duration, cancellation, extras and data exports. |
Try these workflows with test data. Ask to see error cases, exports and contract terms as well. These questions help you choose; they are not a rating of other providers. Prepare your club for a software change
Check quantities and prepare reports
HerbTrack checks recorded daily and monthly quantities and age-dependent limits during booking. A detected excess blocks the booking. Annual report data is compiled from your entries. Recording, reviewing and submitting the documents remain your responsibility.
Section 26 KCanG annual report: checklist, stock reconciliation and exportsWho is HerbTrack for?
Boards
Keep track of members, handouts and recorded evidence and prepare documents for authority enquiries.
Founders
Start the club step by step: statutes, the permit application and a readiness score from day one.
Operations
Organise cultivation, stock and dispensing with checks during booking.
How much does CSC software cost?
Free for up to 50 active and paused memberships combined, then a flat €199/month. No per-member fee.
Up to 50 members completely free. €199 only from member 51.
Manage members, cultivation, inventory and handouts. The plan depends on the combined number of active and paused memberships.
- Identity verification through a service provider
- Member CRM + QR member card
- Dispensing with CanG limit checks
- Cultivation (11 stations) & inventory
- Messages, events, strain voting
- AI assistance “Ask HerbTrack”
- Till for product sales + till report
- Member export as CSV
- Ready-Score & authority database
- Management features of the free plan
- Up to 500 active and paused memberships combined
- €199 flat — the same at 51 as at 500
- No per-member or dispensing fees
CSC software questions
HerbTrack is a software specialised in Cannabis Social Clubs: members, cultivation, inventory and dispensing with automatic amount checks, plus the annual report for the authority, compiled from your data — all in one place, with servers in Germany.
HerbTrack is free for up to 50 active and paused memberships combined. From the 51st membership, management costs a flat €199/month without a per-member fee.
Review the privacy information, access permissions and export scope. Not everyone in a club has management access. Clarify data processing arrangements, retention and deletion for your specific use; software alone cannot guarantee GDPR compliance.
HerbTrack checks daily and monthly quantities and age-dependent limits against recorded data when booking. A detected excess blocks the booking. This cannot automatically rule out unrecorded or incorrectly recorded activity.
Ready to run your club the relaxed way?
Set up your club and explore its management tools. Up to 50 active and paused memberships combined are free.