Members, cultivation, inventory, dispensing and compliance on one surface — much of it live today. Dispensing limits are checked before booking, not just documented afterwards.
CRM, 360° profile, intake workflow, inbox & circulars, QR member card.
Scan QR, strain + amount — the CanG limits are checked before booking.
Amounts, members and dispensings recorded cleanly & append-only — the reliable data basis for any authority request, member export as CSV included.
Cockpit, list, 360° profile, intake workflow, inbox & circulars, events — all live.
Cultivation lifecycle across 7 phases (seedling → finished), harvest into inventory, movement tracking.
25 g/day, 50 g/month, 30 g & ≤10% THC for ages 18–20 — checked before booking, not after.
Rotating 30-day token, staff scan at the counter including age check (§ 19).
One amount, all in — the most common model on the market. Predictable for club and members.
Members choose their tier — from light to heavy user. Fairly segmented, simply explained.
Amount-based fees — legally tricky. HerbTrack flags the compliance risk right on the model.
Base fee plus a variable component — flexible, without the bookkeeping descending into chaos.
Prepaid credit with append-only movements — every booking traceable.
Closest to § 25: transfer for cost recovery, supplemented by donations.
Real vs. non-real fee — classified per component, § 19 UStG small-business rule via a toggle.
Direct-debit mandates issued and managed digitally — revocation included, cleanly documented.
Fee receipts with a sequential number per club (§ 14 UStG) — no gaps, no duplicates.
8–10 years retention, append-only: corrections are added, never overwritten.
Intake workflow, 360° profile, QR card, inbox & circulars.
Scan QR, strain + amount — limits block before booking.
From seedling to batch: 7 phases, harvest into inventory, movements.
25 g/day, 50 g/month — checked in the background, logged append-only.
Everything recorded append-only, member export as CSV — you answer requests from a clean data basis.
Member CRM, intake, inbox & circulars, events, strain catalogue, cultivation (7 phases), inventory, dispensing with limit checks, QR member card, real-time notifications and the AI assistance “Ask HerbTrack”.
The CanG limits (25 g/day, 50 g/month; 30 g & ≤10% THC for ages 18–20) are checked before every dispensing. If a dispensing would exceed the limit, it isn't booked at all.
No. The identity check runs via a vetted provider; HerbTrack only receives the result, no raw data.
Amounts, members and dispensings are recorded completely and append-only — the data basis is there. For the annual report under § 26 (3) KCanG, HerbTrack aggregates cultivation, transfer, destruction and year-end stock per strain with THC/CBD and exports it as CSV; the member export as CSV is live too. You submit it to the authority yourself. A dedicated report in a standard format mandated by the authority deliberately doesn't exist yet: we only promise it once it's there.
The golden rule of the KCanG: fee → membership → transfer, never money → goods (§ 25, cost recovery). HerbTrack maps exactly that — and decouples dispensing from incoming payment: outstanding fees are a dunning case, never a dispensing stop.
Account in 60 seconds. Completely free up to 50 members — €199 only from #51.